Quality control

In maintaining SCIndeks, a special care is given to the quality control. Journals subscribed to advanced SCIndeks packages are provided with DOI sign (CrossRef) and plagiarism/duplication detection service (CrossCheck). In addition, they are supplied with three in-house software tools specifically designed to ensure quality control of articles:

Standard keywords assignment

In assigning keywords, authors and editors are assisted by a tool we call Keywords Assignment Support System (KwASS). Keywords are generated automatically using a software tool dubbed AKwA (Automatic Keywords Assignment). AKwA processes the English title and abstract of papers to assign them the most informative descriptors extracted from one of a dozen international dictionaries or thesauri selected by the editor. The extracted keywords are then suggested to the author, who accepts or ignores them by using an additional tool called KeFiR: Keywords Final Refinement. Assigning keywords in this way contributes substantially to the visibility of a paper on the Internet.

Citations-references congruence

A full correspondence between articles' in-text citations and citations given in the reference lists is ensured through a tool called CiteMatcher. CiteMatcher scans article's full text to locate citations that are not given in the references list and vice versa, and displays them in a report. The author and/or editorial staff then use these information to correct the incongruences, either by editing the article body, or the article reference list. Inconsistency between citations and references is considered as a symptom of negligent work and superficial research.

Standard citation style

A separate tool dubbed RefFormatter is used to bring references in full accordance with the citation style of the editor's choice. The processing includes operations of automatic matching of references with their originals, as given in reliable, normative databases, such as CrossRef or Medline. During this and subsequent operations, references are parsed into their component parts (author, title, etc.) to be corrected, completed with missing elements, and reformatted to meet the selected citation standard. References that RefFormatter fails to find in any of the normative databases are left to the user to format them semi-automatically. The use of non-standard references or different standards in papers published within the same journal is considered a clear sign of bad editing.

Preventing illegitimate citing

In order to protect our authors from unintentional and unconscious citing of illegitimate references, journals edited under SCIndeks Assistant use a special tool called Mind the Trap. Its purpose is to alert authors of the presence of illegitimate references in their manuscripts. Mind the Trap processes the literature section of each manuscript and marks visibly the references listed in its Blacklist. The Blacklist includes 10,000+ illegitimate (retracted) papers and more than 30,000 fake, predatory, and suspected journals. The Mind the Trap Blacklist is updated annually. The results are attached to the manuscript to be used at some point of the reviewing process. The decision whether to discard illegitimate references from the reference list and the body of the article, or to retain them, is left to the authors of the manuscript.

Evaluating reviewers

In journals edited under SCIndeks Assistant reviewers are evaluated in a standard manner, both by editorial boards and the authors of manuscripts. A software tool called Reviewing Reviewers is used for the purpose. By responding to a standard online questionnaire authors evaluate reviewers in terms of what parts/aspects of their papers, and to what extent, have been improved thanks to the reviewers’ interventions and suggestions. The procedure of reviewing reviewers by authors is double-blind. The same tool quantifies and accumulates results for all reviewers and compiles an annual report that can guide the Editorial Board in instructing and selecting reviewers.